Reimbursement

Employee Reimbursements should be limited to purchases that cannot be processed through Procurement such as emergency purchases and payments to government agencies; reimbursements should not exceed USD$100.00 / CLP $250.000.

Reimbursement requests must be submitted within 60 days of the incurred expense.  Receipts that are received after 60 days will not be processed.

All regular check requests should be submitted as a requisition in Reqless and the “Check Required” box should be selected. 

 

1.  How do I get reimbursed for a purchase I made?

2. Can I get reimbursed for a purchase before I actually make the purchase?

 


1. How do I get reimbursed for a purchase I made?

AURA Procurement can obtain almost any commercial item within 24 hours.  Therefore, employees should not need to spend their own money on purchases. It is strongly recommended that employees do NOT spend their own money on purchases for AURA.

If an AURA employee finds it necessary to make a purchase, reimbursement must be requested via Reqless.  An electronic copy of the receipt must be attached to the request. 

Reimbursement requests should not exceed $100.00. 

If the reimbursement is for less than $50.00 and you are in Tucson, you may also obtain a petty cash reimbursement from Payroll.  A receipt is required.

If you have any questions, contact Suzanne Baron Helming, AURA Procurement Manager.

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2. Can I get reimbursed for a purchase before I actually make the purchase?
No, you cannot be reimbursed before you make the actual purchase.  All requests for reimbursement must be accompanied by a receipt.

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