On occasion, equipment is loaned to AURA for demonstration, testing, or evaluation or for use until equipment order arrives. These acquisitions are treated as no cost purchases and must be initiated with a requisition.
The value indicated on the requisition is the replacement value of the loaned equipment. The requisition must be properly signed according to the replacement value. This is done so that if the equipment is damaged while in the custody of AURA, the account manager is aware of the replacement costs.
Often, AURA will be invoiced for the replacement value of the items when the equipment is received. Procurement and Accounting will work together to ensure that payment of the invoice is not made. It is important that the equipment is received through AURA Logistics, and that the individual receiving the loaned equipment notify Procurement and Accounting indicating that the item(s) have been received, but that payment is not authorized until further notification from the requestor. It is the requestor's responsibility to notify Procurement and Accounting once the item has been tested, accepted and payment can be processed.
AURA is responsible for the safety of loaned equipment and must pay for any loss or damage to the equipment.
For further information about equipment loans, contact your Center Property Officer.